Real estate & Property management · Invaist use case

Rent reviews, reminders, rent receipts.
Automated. Guaranteed.

We automated the entire letting cycle for an independent property manager: tenant application processing, regulatory rent reviews, rent receipts, arrears reminders. Your property managers give advice, not paperwork.

Automatic IRL rent review (French index)

Automatic rent receipts & reminders

Compliance with the French ALUR law (2026) guaranteed

GDPR

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×2

mandates per property manager

Agence Automate 2026

48h

application processing (vs 5 days)

Invaist field data 2025

–75%

application processing time

Invaist field data 2025

–30%

in arrears thanks to reminders

Oxelea 2025

The problem

Property management: a profession turned
into admin work

A property manager handling 50 units spends on average 40% of their time on repetitive tasks with zero added value. That is time taken away from advising landlords and building relationships with tenants.

Rent reviews: one day blocked every quarter

Calculating the new charges, writing and sending review letters for every unit — manually, every quarter, for each of your tenants. A day of repetitive work with a risk of regulatory error every time.

Arrears reminders: time-consuming and poorly tracked

Identifying late payments, writing reminders, sending them, tracking replies, starting again at D+15 and D+30. Without automation, reminders are sent late — or not at all — for lack of time.

Regulatory compliance: a permanent risk

Rent controls, energy performance certificates (DPE), the ALUR and ELAN laws — French rental regulations change constantly. A miscalculated review or an outdated lease clause exposes the property manager to claims from tenants.

Processing tenant applications: 5 days lost

Checking supporting documents, calculating the affordability ratio, analysing financial soundness — for every applicant, manually. A process that takes 3 to 5 days and slows down letting.

What we put in place

How we automated
the regulatory letting cycle

Here are the workflows we built to automate the regulatory letting cycle from end to end.

Automatic analysis of tenant applications

The workflow extracts supporting documents (payslips, tax notices, ID documents), calculates financial soundness and provides an answer within 48h — compared with 5 days manually.

Regulatory rent review (IRL)

Automatic calculation of reviews based on the IRL published quarterly by INSEE (the French statistics office). Review letters generated and sent on the right contractual dates. Applicable rent controls applied automatically.

Automatic rent receipts every month

Generated and sent to tenants on the 1st of every month. Arrears reminders triggered at D+5, D+15 and D+30 with personalised emails. Payments tracked in real time.

Tenant & landlord notifications

Tenant alerts: end of lease, rent review, planned works. Landlord notifications: payments received, arrears, incidents. Everyone gets the right information at the right time, with no manual intervention.

Built-in regulatory monitoring

Automatic alerts on regulatory changes (rent controls, DPE, ALUR and ELAN laws). Your practices stay compliant with current legislation, with no manual monitoring.

Tools and connectors used

ICSNettyHektorImmofacileExcel / CSVINSEE IRL · Email

Before / After

What it changes in practice

Independent property manager · 47 units · Bordeaux — D+30 after deployment

Before

✕1 full day for rent reviews every quarter
✕Arrears reminders sent manually or forgotten
✕Tenant applications processed in 5 days
✕No alerts on regulatory changes

After · D+30

✓Rent reviews calculated and sent automatically on the due date
✓Reminders at D+5, D+15, D+30 triggered with no intervention
✓Tenant applications processed in 48h (–75%)
✓Automatic regulatory monitoring — compliance guaranteed

Investment

Every automation is custom-built

From €4,900 excl. VAT · Intermediate workflow, exact price on quote

This use case is given for illustration only. Depending on your context, your tools and your scope, the budget may vary. The 30-minute audit is free and with no commitment — that is where we assess together what is feasible, in what timeframe and for what investment.

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30 minutes · No commitment · No credit card

FAQ

Frequently asked questions

Compatible with my property management software?

Yes. We natively connect ICS, Netty, Hektor, Immofacile and most French property management suites via API. If your software is not listed, we build the connector. Integration is carried out by our teams with no change to your infrastructure.

Is automatic rent review compliant with regulations?

Yes. The workflow automatically applies the IRL published quarterly by INSEE. Calculations comply with the rent controls in force (Paris, Lyon, Bordeaux, Montpellier, etc.) and review letters follow the regulatory templates. If regulations change, we update the workflow.

What happens if a tenant application is incomplete?

The workflow automatically sends the applicant a personalised email listing the missing documents. The application stays “pending” in your dashboard. When the documents arrive, the analysis resumes automatically.

What happens when regulations change (rent controls, DPE)?

That is exactly what monthly maintenance is for. When there is a major regulatory change (new rent control scheme, DPE obligation, amendment to the ALUR law), we update the workflow parameters. Under the Evolution & Peace of Mind plan (€199 excl. VAT/month), these adjustments are included.

Your first automatic rent receipt
as early as next week.

Free 30-minute audit. We configure the first workflow on your existing properties without touching your management software.